content management system

Content Management System and what is it used for?

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What is a content management system?

A con­tent man­age­ment sys­tem (CMS) is web appli­ca­tion designed to cre­ate, man­age, edit and pub­lish dig­i­tal con­tent, It can also per­mit mul­ti­ple users at once.

A CMS can also be referred to as Web Con­tent Man­age­ment Sys­tem or WCMS which auto­mat­i­cal­ly describes the web con­tent part, this includes text, images, videos and more. You can also call it a dig­i­tal con­tent man­age­ment tool since it stores and organ­ise dig­i­tal con­tent.

Most of the CMS con­tent is main­ly for web­sites even thought you can man­age oth­er types of con­tent such as reports and stats for your busi­ness.

How does a Content Management System Work?

Con­tent Man­age­ment Sys­tems are data­base dri­ven and most­ly can be linked to MySQL data­base or sim­i­lar data­bas­es.

It has the back-end where the users cre­ates and pub­lish the con­tent. And also the front-end where the pub­lished con­tent can be viewed in a form of a web page. Basi­cal­ly it allows you to build your online pres­ence with min­i­mum effort.

Back in the ear­ly stages of the world wide web it was dif­fi­cult to cre­ate and mod­i­fy mul­ti­ple web pages since you had to fid­dle through the html code.

With the intro­duc­tion of CMS it became eas­i­er and faster to cre­ate web­sites and pro­duce online con­tent. Any­one can now man­age their own web­site, even if you don’t have a back­ground in web devel­op­ment.

What type of content can you manage with a CMS?

Well there are many types of con­tent that can be organ­ised and man­aged into a well organ­ised data and pub­lished. Let’s look at some of the major con­tent types that fits into the cat­e­go­ry.

Text — Text can be words, char­ac­ters and sym­bols which can be writ­ten in a form of news, research or arti­cles. A typ­i­cal exam­ple is the news writ­ten by jour­nal­ists.

Images — Images can be cre­at­ed uploaded on a cms as gal­leries or be includ­ed in the text con­tent to bring more clar­i­ty to the text.

Videos — Sim­i­lar to images can work as the main con­tent or be part of the whole con­tent in web­site.

Audio — It can be any­thing from voice notes, effects, music or podcasts.What are the ben­e­fits of using a CMS

What are the advantages of using a CMS?

A cms is good for orga­niz­ing con­tent into a well man­age con­tent.

It saves time, you can cre­ate and pub­lish your con­tent in a short peri­od com­pared to doing it via html.

You can man­age mul­ti­ple web­sites on same con­tent man­age­ment sys­tem.

It makes it easy to man­age mul­ti­ple types of con­tent in a sin­gle plat­form.

The design can be sep­a­rat­ed from the actu­al back-end where you update your con­tent.

It allows mul­ti­ple con­tent man­agers to access and man­age the mul­ti­ple con­tent for larg­er projects.

You can use exten­sions for more advance fea­tures such as web­site analy­sis and more.

Open Source CMS and Premium CMS

There are two types of con­tent man­age­ment sys­tems that one can choose from. There’s are open source con­tent man­age­ment sys­tems which are free to down­load and to use and pre­mi­um ones are more suit­able for larg­er organ­i­sa­tions.

The open source cms are sup­port­ed by a com­mu­ni­ty of indi­vid­u­als who con­tribute to the func­tion­al­i­ty and improve­ment of the cms.

A open source cms can also have the same func­tion­al­i­ties as the pre­mi­um one pro­vid­ed your use exten­sions or plu­g­ins. There’s a plu­g­in for almost any­thing you can think of. You can also find cus­tom or pre­mi­um ver­sions are avail­able for more advance fea­tures.

List of popular Content Management Systems


This is a open source con­tent man­age­ment sys­tem that you can down­load for free and cre­ate your own web­site. Word­Press has many themes or tem­plates and plu­g­ins that you can use to bring life to your site.

The Word­Press CMS is sup­port­ed by a large glob­al com­mu­ni­ty who see through it’s improve­ment, themes and plu­g­ins cre­ation.

Even you can be part of the Word­Press com­mu­ni­ty by cre­at­ing your own themes and plu­g­ins that you can sell.

You can find e‑commerce, secu­ri­ty, con­tact forms plu­g­ins and many that you wish to use. Most of it’s plu­g­ins are free with an alter­na­tive to upgrade to pre­mi­um. Word­Press is a great blog­ging tool and can eas­i­ly be opti­mized for search engines.


This is anoth­er open source cms that you can also use to man­age your web con­tent. Sim­i­lar to Word­Press, It has many themes and exten­sions that you can use cus­tomize your site.

It might seem a bit com­pli­cat­ed at first but once you get use to it you will be able to cre­ate advanced web­sites. Joomla!’s com­mu­ni­ty is also sup­port­ive, you can find them on mul­ti­ple forums.


One of the major con­tent man­age­ment sys­tems is Dru­pal. It has most of the required fea­tures of any cms, and you can also choose from a vast pool of exten­sions to cus­tomize your site.

What is the best Content Management System?

Now comes the big ques­tion, What is the best con­tent man­age­ment sys­tem?

With­out wast­ing your time, the best Con­tent Man­age­ment Sys­tem is Word­Press. Is easy to cus­tomize, and includes all or most of the required fea­tures that any indi­vid­ual or organ­i­sa­tion needs.

If the fea­ture is not avail­able a plu­g­in can be found for that or it can be cus­tom made. The back-end of Word­Press is the most easy to use and also its themes can be cus­tomised into your own lik­ing.

As i’ve already stat­ed that it is a open source cms which means you can install it for free and you can also con­tribute to the com­mu­ni­ty. Not only can you con­tribute but you can also ben­e­fit if you can cre­ate your own themes or plu­g­ins to sell to the pub­lic.

Word­Press is also used by major news sites and big cor­po­ra­tions as their main con­tent man­age­ment sys­tem. So choos­ing to use Word­Press over oth­er cms’s would be one of the wise deci­sions you can make.


I believe you’ve learned a lot about con­tent man­age­ment sys­tems as I have. An I also believe you will be able to make a good deci­sion after read­ing this arti­cle.

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